Episcopal Church of Transfiguration, Mesa, AZ

Vestry Meeting Minutes,   May 11, 2021

I.               Call to Order

The meeting was called to order by Fr. Bob Saik. A quorum was present. The meeting was held at the parish hall.

II.            Roll Call. The following vestry members were in attendance. Jo Laslo, Heidi Kinney, Barbara Press, Ellen Jackelen, Bill Paleck, Peg Wier, Catherine Schuyler. Also in attendance were Bob Saik, Rector, Lynn Graff, Senior Warden, Pat Mack, Junior Warden, and Diane Klock, Clerk.

III.          Minutes. It was moved, seconded and passed that the April minutes be approved, as corrected.

IV.         Financial Report.

1.     Treasurer’s Report for April 2021 was included in the meeting packet.

a.     Fr. Bob pointed out that the income for April was less than expected. However, income in March was higher than expected and the year to date income is ahead of what was budgeted. Fr. Bob stated that the church is in a good space for income. Also, expenses were less than the amount budgeted so income has exceeded expenses on a year to date basis and the church’s financials are good.

b.     Fr. Bob stated that the problem with the office phone expense has been fixed. The repair and maintenance expenditures are way below budget.

2.     Balance Sheet

a.     The Balance Sheet as of April 30, 2021 was included in the meeting packet.

b.     Fr. Bob stated that the checking account balance is down some but the investment accounts are strong.

c.     In response to a question from Catherine Schuyler, Fr. Bob stated that a portion of the money in one of the investment accounts is in a money market and is easily accessible.

3.      It was moved, seconded and passed to approve the Financial Report, subject to audit.

V.             Daughters of the King Report. (Included in packet.)

1.     Lynn Graff stated that the May meeting was a hybrid meeting with four on Zoom and five in person.

2.     A new member, Jane Stoneback, is transferring from Reno and joining the group.

3.     Prayers continue as part of their service to the Transfiguration family.

VI.          Social Media Report. (Submitted by Dea Podhajsky and included in packet)

1.     Fr. Bob discussed Gary Quamme’s work to keep the online services going.

2.     It was noted that there may be a title problem on YouTube.

VII.         Crazy Chili Farm Update (Submitted by Bill Robinson and included in packet)

1.     Lynn Graff stated that there has been a learning curve as far as using the new irrigation system. She also stated that crops are coming up. There have been problems with rabbits and pests.

2.     Catherine Schuyler stated that fencing is needed for Field #2 and fence installation was discussed.

3.     Fr. Bob stated that the Chili Farm is in desperate need of volunteers. Part of the problem is that some workers have left for the summer.

4.     In response to a question from Peg Wier, it was confirmed that Native American customers will be provided with our crop as part of the seed sharing project outlined in the Report.

VIII.       Junior Warden Report

1.     Pat Mack reported that Walter has put insulation around all pipes and has replaced all faucet handles. He also did the PVC pipe for irrigation in the Chili Garden. Pat stated that regular maintenance on the septic system has been done.

2.     Pat stated that the door to the garage needs to be replaced. This is a carpenter’s job and it is not easy to get people to come to the church for a small job. Suggestions regarding people who might be willing to do this work were made. Pat will follow up.

3.     Pat also noted that the stanchions behind the house off of the concrete need to be repaired.

IX.           Senior Warden Report: Lynn Graff

1.     Lynn stated that the church is in a good situation where people feel connected, activities and groups are still going.

2.      Lynn will be on vacation from late May to early August.

3.     Lynn reported that bottle caps keep coming in. They either need to be donated, if that is feasible, or discarded. She stated that they would be putting something in the bulletin so people stop bringing them.

X.             Rector’s Report.

1.     Fr. Bob stated that the coffee hour outside has been a nice thing for the church. Jane Stoneback, a new member, brought food.

2.     Fr. Bob is going to Colorado on vacation from June 15 through June 29. Philip Stowell will fill in.

3.     A replacement for Bob Wilk’s position on the Vestry needs to be identified. There is a year and a half left on his term. Suggestions were made regarding possible replacements.

XI.          ECW Report.

1.     Jo Laslo reported that the rummage sale was a success with over $2,200 raised and many items donated to a charitable organization which picked up everything that was left. At the rummage sale, there was a section that was priced and a section that was freewill. Jo stated that this worked very, very well.

2.     The spring luncheon and fashion show will be held the second Saturday of March 2022.

3.     The November rummage sale is scheduled for November 19-20.

4.     The secret sister reveal will be held Wednesday, June 9. Everyone will bring their own sack lunch.

XII.        Open Items.

1.     Audio Visual Equipment. Fr. Bob reported that the church now owns most of the equipment that is being used. The equipment is much improved and uses fewer wires. Fr. Bob stated that he would like to be able to have viewers hear the congregation and the choir. This will require microphones which drop down from the ceiling. A proposal will be made regarding purchasing the equipment and installation. He would also like to upgrade the ability to put things up on screens, which will require an additional screen. A proposal will be made about this as well.

2.     Benefits for clergy and staff and Employee Handbook.

a.     Peg Wier reported that the church does not have an Employee Handbook or personnel policies. She and Fr. Bob are going through the Diocese Employee Handbook and an Employee Handbook from Michigan. They will be looking at what policies the church needs for employees, vestry members, and volunteers.

b.    As far as benefits, a task force has been looking at whether benefits are being done in an equitable way. There are three levels of medical coverage available and the concern is that they are not being implemented in an even way throughout the Diocese. Clergy have sometimes been treated more favorable that lay employees. The national church does not like that. This is something that may be voted on at the diocesan convention.

3.     Food Distribution – POW WOW. (Report included in packet).

a.     Jo Laslo reported that she received information about POW WOW (Produce on Wheels Without Waste) from Paul Kwan. The church would have to be approved as a distribution site because distribution centers cannot be within 10 miles of another center.

b.    Food distribution takes place one Saturday a month from October to May and requires 15-25 volunteers. The hours are 5 a.m. to 11 a.m. Distribution opens at 6 a.m. for veterans and is then open to everyone else from 7 a.m. to 11 a.m.

c.     Jo will call Mr. Kwan about whether approval would be possible. Then it will be brought to the congregation to decide whether to go forward.

4.     Racial reconciliation. Fr. Bob stated that the church will be using Sacred Ground, a 10 session program focused on racial reconciliation. This program was recommended by Monica Whitacre and has been used a lot in this Diocese. The Vestry agreed with this idea. Fr. Bob will put a program together which may be a mix of Zoom and in person.

5.      Review of Vestry Plans from Planning Meeting. (Planning document provided to Vestry).

c.     Help with scheduling vaccinations was positive.

d.     Transition. What is needed is to identify things done in the past and things that are new. It may be good to continue some of the new ideas, maybe combine Zoom and in person for Wednesday services and Bible studies.

e.      The Outreach balance will be an agenda item for the next meeting.

4.     Calendar. Included in packet.

5.     Vestry contact for the month is Pat Mack.

6.     The meeting was adjourned.

Next meeting June 8, 2021

 

                                   Special Vestry Meeting Minutes,   May 17, 2021                                     

I.               Call to Order

The meeting was called to order by Fr. Bob Saik. A quorum was present. The meeting was conducted via Zoom.

II.            Roll Call. The following vestry members were in attendance. Jo Laslo, Heidi Kinney, Barbara Press, Ellen Jackelen, Bill Paleck, Peg Wier. Also in attendance were Bob Saik, Rector, Lynn Graff, Senior Warden, and Diane Klock, Clerk.

III.           The meeting was called to discuss the new CDC guidelines regarding masks and the Bishop’s guidance on how churches can implement the new guidelines. Following this discussion, Bill Paleck made a motion to continue to require masks for the 8:00 and 10:00 services, with this decision to be revisited at the next Vestry meeting on June 8. Groups meeting at the church can make their own decision regarding whether masks will be required. Masks will not be required at the outdoor coffee hour. Ellen Jackelen seconded the motion and the motion was approved by the Vestry.

IV.          The meeting was adjourned

Altar flowers are given today by Cleta Robbins in celebration of the birthday of her daughter, Julianna.
 
We are deep saddened to share with you that Pat Gutsch, a long-time parishioner, died in her on sleep on June 1. At the time this bulletin was printed plans for a service had not been finalized. May the angels take her into paradise.
 
Suggested donations for the Food Bank are canned or dehydrated soups.
 
Food will be provided outside following both services. We would appreciate volunteers to provide food and help set up prior to the 8:00 and take down after the 10:00. Please add your name to the sign-up sheet if interested. Thank you.
 
Mesa Hydration Campaign-I hope that some of you will join me to provide water for people in need this summer. We will collect bottled water and deliver it through United Food Bank. You may drop off water outside church or in the Parish Hall. Thanks for your help. Fr. Bob
 
Donations to the Birthday Church Bank go to Project Help, an organization that assists needy families in the Apache Junction School District. ECW sends all contributions from the bank to Project Help.
 
Aluminum cans and clear plastic bottles recycling may be brought to the Parish House and left in designated bins in the garage.
 
If you know someone who could use soup, please stop by the office. It has been made available by The Lords Soup Kitchen workers.
 
Chile Garden help needed: We are desperately in need of workers for the Chile garden. If you would be available to assist, please contact Bill Robinson or Lynn Graff.
 
Plastic bags and tablecloths requested--Eileen Chandler has a need for plastic bags to use for a project making plastic mats for the homeless. Please leave donations in a designated box in the narthex or drop them off in the office Monday through Thursday mornings. You may contact Eileen at 480-983-2336.
 
Compline and morning prayer will be offered during the week through ZOOM. Call or email me at This email address is being protected from spambots. You need JavaScript enabled to view it. to sign-up.
 
Tuesday, June 8 at 10:00 a.m. is Adult Bible Study via Zoom.
 
Tuesday, June 8 at 7:00 p.m. is Vestry in the Parish Hall.
 
ECW Secret Sisters reveal will be at 11:30 a.m. Wednesday, June 9 in the Parish Hall. Please bring your own sack lunch.

 

Announcements

 

Altar flowers are given today by Jan Saik in celebration of  Fr. Bob’s birthday.

 

Suggested donations for the Food Bank are canned fruits, puddings, gelatin.

 

Food will be provided outside following both services. We would appreciate volunteers to help set up prior to the 8:00 and take down after the 10:00. Please add your name to the sign-up sheet if interested. Thank you.

 

Donations to the Birthday Church Bank go to Project Help, an organization that assists needy families in the Apache Junction School District. ECW sends all contributions from the bank to Project Help.

 

A new batch of soup: Chicken Noodle (gluten free) has been prepared by The Lord’s Soup Kitchen. You may pick some up in either the Parish Hall or Parish House. Thanks to all who give their time to this ministry?

 

Chile Garden help needed: We are desperately in need of workers for the Chile garden. If you would be available to assist, please contact Bill Robinson or Lynn Graff.

 

We are so thankful to everyone who has contributed bottle caps for the children in Mexico who need cancer treatments. We must stop our bottle cap collection because COVID-19 has made it too difficult to get the caps to Mexico. Please do not bring any further bottle caps to the church. Fr. Bob

 

The Church received a generous donation of a motorized scooter. We are deciding how it may be best used. Please let us know if you have someone in need.   Fr. Bob

 

Pat Mack is the Vestry contact for May. You may call him at 480-404-4541.

 

Aluminum cans and clear plastic bottles recycling may be brought to the Parish House and left in designated bins in the garage.

 

Plastic bags and tablecloths requested--Eileen Chandler has a need for plastic bags to use for a project making plastic mats for the homeless. Please leave donations in a designated box in the narthex or drop them off in the office Monday through Thursday mornings. You may contact Eileen at 480-983-2336.

 

Upcoming Events

 

Compline and morning prayer will be offered during the week through ZOOM. Call or email me at This email address is being protected from spambots. You need JavaScript enabled to view it. to sign-up.

 

Tuesday, May 25 at 10:00 a.m. is Adult Bible Study via Zoom.

 

Wednesday, May 26 at 11:00 a.m. is Cursillo Grouping in the Parish House. We have

a group for women and a group for men. All are welcome.

 

ECW Secret Sisters reveal will be at June 9 in the Parish Hall. Please bring your own lunch.

 

 

 

 

 

 

 

We ask your prayers for those in our Prayer Circle, others whose names we do

not know and for the following who have requested prayers:

 

 

Clint

Nori

Mary Ann

Bobbie

Len

Carolyn

Tim

Del

Allen

Rene

Bill

Frances

Ruby

Kim

Michael

Jen

Robbie

Koerner Family

Nathan

Shirley

Marge

Susan

Catherine

Elaine & Rich

Doug

Mari

Pam

Tarod

Patricia

Robin & Nate

Cherie

George

Nancy

Dan

Casie

Ken & Lydia

Jean

Todd

Roy

Danny

Gregg

Hartford Family

Kristen

Norma

Harry

John

Jim

Bert & Tiffany

Liz

Sara

Randy

Steve

Carol

Chet & Margie

Beth

Debbie

Shona

Miriam

Arlo

Jerry&LeAnn

Jerry

Janell

Ben

Liz

Peter

 

 

Prayer Circle names will remain on the list for at least a month. Please call the office

at 480-986-1145 or record on the sheet additions or deletions, noting those who

should remain on. Thank you for understanding when names are removed.

 

Next Week’s Readings – May 30, 2021 – First Sunday after Pentecost

Romans 8:12-17 - John 3:1-17 - Psalm 29 - or Canticle 13 (or Canticle 2) -  Isaiah 6:1-8

 

The Reverend Bob Saik, Rector  480-980-1981 This email address is being protected from spambots. You need JavaScript enabled to view it.

Mr. Gary Quamme, Music Director This email address is being protected from spambots. You need JavaScript enabled to view it.      

Ms. Debbi Bloom, Treasurer

Ms. Linda Ostmeyer, Office Manager 480-986-1145 This email address is being protected from spambots. You need JavaScript enabled to view it.

Office Hours: Mon-Thurs 8:00 a.m.-Noon   www.transfiguration-mesa.org

 

Vestry Members

 

Lynn Graff-Senior Warden   Pat Mack-Junior Warden   Diane Klock,-Clerk

Jo Laslo, Catherine Schuyler, Heidi Kinney, Ellen Jackelen, Bill Paleck,

Barbara Press, Peg Wier, Caryll Prokosch

 

 

 

Announcements

 

Altar flowers are given today by Chet & Margie Wauters in celebration of their 51stwedding anniversary and Cleta Robbins in celebration of the birthday of her daughter,Bonnie.

 

Suggested donations for the Food Bank are canned vegetables, instant potatoes, rice.

 

Next Sunday is the Day of Pentecost. We often read the passage from Acts in multiple languages. If you would like to read the scriptures in a language other than English, please contact Fr. Bob.

 

Food will be provided outside following both services. We would appreciate volunteers to help set up prior to the 8:00 and take down after the 10:00. Please add your name to the sign-up sheet if interested. Thank you.

 

Donations to the Birthday Church Bank go to Project Help, an organization that assists needy families in the Apache Junction School District. ECW sends all contributions from the bank to Project Help.

 

A new batch of soup: Chicken Noodle (gluten free) has been prepared by The Lord’s Soup Kitchen. You may pick some up in either the Parish Hall or Parish House. Thanks to all who give their time to this ministry?

 

Chile Garden help needed: We are desperately in need of workers for the Chile garden. If you would be available to assist, please contact Bill Robinson or Lynn Graff.

 

The Church received a generous donation of a motorized scooter. We are deciding how it may be best used. Please let us know if you have someone in need.   Fr. Bob

 

Pat Mack is the Vestry contact for May. You may call him at 480-404-4541.

 

Aluminum cans and clear plastic bottles recycling may be brought to the Parish House and left in designated bins in the garage.

 

Plastic bags and tablecloths requested--Eileen Chandler has a need for plastic bags to use for a project making plastic mats for the homeless. Please leave donations in a designated box in the narthex or drop them off in the office Monday through Thursday mornings. You may contact Eileen at 480-983-2336.

 

Upcoming Events

 

Compline and morning prayer will be offered during the week through ZOOM. Call or email me at This email address is being protected from spambots. You need JavaScript enabled to view it. to sign-up.

 

Tuesday, May 18 at 10:00 a.m. is Adult Bible Study via Zoom.

 

Wednesday, May 19 at 11:00 a.m. is Cursillo Grouping in the Parish House. We have

a group for women and a group for men. All are welcome.

 

Friday, May 21 is a 10:00 a.m. meeting of Book Club via Zoom using “The Rent Collector”. Contact Dea Podhajsky if you wish more information about this activity.

 

ECW Secret Sisters reveal will be at June 9 in the Parish Hall. Please bring your own lunch.

 

 

We ask your prayers for those in our Prayer Circle, others whose names we do

not know and for the following who have requested prayers:

 

 

Clint

Nori

Mary Ann

Bobbie

Len

Carolyn

Tim

Del

Allen

Rene

Bill

Frances

Ruby

Kim

Michael

Jen

Robbie

Koerner Family

Nathan

Shirley

Marge

Susan

Catherine

Elaine & Rich

Doug

Mari

Pam

Tarod

Patricia

Robin & Nate

Cherie

George

Nancy

Dan

Casie

Ken & Lydia

Jean

Todd

Roy

Danny

Gregg

Hartford Family

Kristen

Norma

Harry

John

Jim

Bert & Tiffany

Liz

Sara

Randy

Steve

Carol

Chet & Margie

Beth

Debbie

Shona

Miriam

Arlo

Jerry&LeAnn

Jerry

Janell

Ben

Liz

Peter

 

 

Prayer Circle names will remain on the list for at least a month. Please call the office

at 480-986-1145 or record on the sheet additions or deletions, noting those who

should remain on. Thank you for understanding when names are removed.

 

Next Week’s Readings – May 23, 2021 – Day of Pentecost

Ezekiel 37:1-14 - Acts 2:1-21 - John 15:26-27; 16:4b-15 - Psalm 104:25-35, 37

 

The Reverend Bob Saik, Rector  480-980-1981 This email address is being protected from spambots. You need JavaScript enabled to view it.

Mr. Gary Quamme, Music Director This email address is being protected from spambots. You need JavaScript enabled to view it.

Ms. Debbi Bloom, Treasurer

Ms. Linda Ostmeyer, Office Manager 480-986-1145 This email address is being protected from spambots. You need JavaScript enabled to view it.

Office Hours: Mon-Thurs 8:00 a.m.-Noon   www.transfiguration-mesa.org

 

Vestry Members

 

EpiscopalChurchofTransfiguration, Mesa, AZ

                                   Vestry Meeting Minutes    April 13, 2021                    

  1. Call to Order

The meeting was called to order by Fr. Bob Saik. A quorum was present. The meeting was held at the parish hall.

  1. Roll Call. The following vestry members were in attendance. Jo Laslo, Heidi Kinney, Barbara Press, Ellen Jackelen, Bob Wilk, Bill Paleck, Peg Wier, Catherine Schuyler. Also in attendance were Bob Saik, Rector, Lynn Graff, Senior Warden, and Diane Klock, Clerk.
  2. Minutes. It was moved, seconded and passed that the March minutes be approved.

III.                   Financial Report.

  1. Treasurer’s Report for March 2021 was included in the meeting packet.
  2. Fr. Bob pointed out that the income reflected was more than expected. The monthly expenses were more, but the church is $6,665.06 ahead. This is because of a large amount of non-pledge income. Fr. Bob also stated that the expenses listed are close to the budgeted amount.
  3. Property insurance was discussed. The premiums are paid on a quarterly basis.
  4. Balance Sheet
  5. The Balance Sheet as of March 31, 2021 was included in the meeting packet.
  6. The Balance Sheet shows that there is currently $52,013.82 in the checking account. Fr. Bob stated that this amount should be left in the checking account because summer expenses are often more than income.
  7. The Diocesan Outreach Balance grows quarterly. The vestry can decide how to spend the money in this account.
  8. Changes Made to Balance Sheet Accounts.
  9. An explanation of Changes to the Balance Sheet was included in the meeting packet.
  10. Social Media expenses, Music Fund expenses, and reimbursements reflected in the report were discussed.
  11. It was moved, seconded and passed to approve the Financial Report, subject to audit.
  12. Daughters of the King Report. (Included in packet.)
  13. Lynn Graff noted that they have been meeting by Zoom.
  14. They were able to offer support for the Karl Shepstead memorial, which was held outside.
  15. They have been including a topic for discussion in their meetings for some inspiration and growth.
  16. Social Media Report. (Included in packet)
  17. The Report stated that there are 487 subscribers total for all social media platforms.
  18. Fr. Bob noted that social media is a place where the church connects with people from all over.
  19. Chili Farm Update (Submitted by Bill Robinson and included in packet)
  20. Lynn Graff noted that planting is in progress using a method of planting crops together, a method used by Native Americans.
  21. The Report stated that over 600 chili plants are doing well and should be producing by May.

VII.                 Outreach Report (Included in packet)

  1. Peg Wier asked for input on needs that Outreach could be addressing.
  2. She stated that people in the Congregation continue to bring food and 60 pounds of food was donated to the Superstition Community Food Bank (AJ) during the first quarter.
  3. Soup continues to be made, with 25-35 pounds of soup made each time. The soup crew will be taking April off.

VIII.               Junior Warden Report

  1. Fr. Bob reported on the work of the Junior Warden because Pat Mack was unable to attend the meeting.
  2. There has been lots of work to the grounds of the church. Flowers are starting to bloom and the basins are much cleaner.
  3. The locksmith fixed the door to the parish hall.
  4. A leak outside of the kitchen was fixed by Walt.
  5. Pat helped a lot with the outdoor services.
  6. Fr. Bob will ask Pat about any delayed repairs that need to be done.
  7. An air conditioning company will be coming on May 1 to check on all air conditioners, this is done every year.
  8. Senior Warden Report: Lynn Graff
  9. Lynn gave thanks for everyone who has pitched in to help during difficult times.
  10. She especially included thanks for Fr. Bob’s work for the Easter season and holy week, the Altar guild ladies, ushers, audio-visual people, and those who helped set up for services in the parking lot, including setting up the canopies.
  11. Rector’s Report.
  12. Services in church.
  13. Fr. Bob stated that the expectation is that service will be held inside the church from now on.
  14. Fr. Bob provided the vestry with a copy of the results of the questionnaire about services filled out by members of the Congregation. People are interested in having services at 8 and 10 inside the church and are not in favor of outdoor services (especially during the heat).
  15. The church will continue using the existing protocols. The Bishop has a committee to help identify what churches can do. There have not been many changes yet.
  16. A discussion was held about holding services safely inside. Catherine Schuyler stated that, with so many people vaccinated, it should be ok. She noted that there are CDC guidelines for post-vaccinated people.
  17. Bill Paleck agreed to clean the church between services.
  18. Services will continue to be recorded. Fr. Bob stated that the recording equipment is always in flux. There is always something they are trying to fix. Gary Quamme was able to fix the problem of an echo at the beginning of the service. Lynn Graff stated that the cables for the equipment could be dangerous. Fr. Bob reported that the church had been using Peter Lafford’s camera. The church now has a new camera that can be closer to the front of the church, which will eliminate some of the cables. Peter and Gary have been working to make it work the best way possible.
  19. Fr. Bob reported that there was no response to the offer to use the church as a vaccination site.
  20. Fr. Bob reported that he took some time off after Easter and spent time resting and walking. He is planning vacation time June 15 through June 29. Philip Stoll will fill in. Fr. Bob stated that he had hoped to take a 2-month sabbatical last year but was not able to because of the pandemic.
  21. Open Items.
  22. Heidi Kinney reported regarding the Diocesan proposal for solar power. The Diocese asked to have access to the church’s SRP account. The church has allowed access to the account and the Diocese will be looking into it. At this point, the church is waiting for their recommendation.
  23. The issues of benefits for clergy and staff and the creation of an HR policy for clergy and staff were discussed together. Fr. Bob reported that the Diocese has an employee handbook. He has asked for a copy. He has also obtained a copy of an employee handbook from Michigan from a clergy friend. This will be a topic for future discussion.
  24. Racial reconciliation. Fr. Bob stated that this is something that the national Episcopal Church has been encouraging for the last 5 years. There is a committee from the Diocese to help churches deal with this. Fr. Bob recently met with a member of the A.M.E. church. He stated that there is value in working together. He noted that he has felt strong pushback from some members of the church who do not want to work in this area. Fr. Bob stated that he has decided that we are going to work in this area. He stated that a way to start would be with telling our stories. Fr. Bob, Heidi Kinney, and Catherine Schuyler then shared stories about their experiences with racial discrimination. Fr. Bob stated that we can start by identifying an issue and telling stories. He plans to start with the Tuesday morning Adult Bible Study group. He also stated that we may have a facilitator come. Bill Paleck shared a story about a positive experience when he was working with the park service of having a sister park in Bhutan and the Italian Alps and learning from people with different backgrounds. The idea of a sister church - which could be Jewish, Muslim, Asian or Black – was discussed.  It was pointed out that members of the congregation need to know that this is voluntary and members will not be required to participate. 
  25. Review of Vestry Plans from Planning Meeting.
  26. The time to help with vaccinations is over.
  27. Transition. This is a space Fr. Bob needs to work in.
  28. Touch and calling. Discussion of trying to reach people we haven’t heard from.
  29. Physical outreach and creating events and options. Bill Paleck brought up the possibility of working with POWWOW – Produce on wheels without waste. This organization is looking for locations to distribute food. Jo Laslo stated that this would be a good thing to do. Jo and Bill will check into it.

XII.                 Calendar. Included in packet. Will be changed to reflect that the 8:00 service is not a Zoom service.

XIII.               Vestry contact for the month is Catherine Schuyler.

XIV.               The meeting was adjourned.

 

Next meeting May 11, 2021

Episcopal Church of Transfiguration, Mesa, AZ

Vestry Meeting Minutes       March 9, 2021

I.                Call to Order

The meeting was called to order by Fr. Bob Saik. A quorum was present.

II.             Roll Call

The following vestry members were in attendance. Heidi Kinney, Bob Wilk, Barbara Press, Jo Laslo, Ellen Jackelen, Peg Wier, Bill Paleck. Also in attendance were Bob Saik, Rector, Lynn Graff, Senior Warden, and Pat Mack, Junior Warden. The meeting was conducted via Zoom.

III.           Election of new clerk of the vestry. Barbara moved, Jo seconded and it was approved by the vestry that Diane Klock will be the new clerk of the vestry. She was contacted and joined the meeting.

IV.           Election of new vestry member. Jo moved, Heidi seconded and it was approved by the vestry that Caryll Prokosch will be the new member of the vestry. Caryll then joined the meeting.

V.             Minutes. It was moved, seconded and passed that the January minutes be approved. It was moved, seconded and passed that the February minutes be approved.

VI.           Financial Report.

1.     Treasurer’s Report for February 2021 was included in the meeting packet.

a.     Fr. Bob explained that the income for February was less than expected and was less than February expenses. However, January income was higher so year-to-date income and expenses are on the positive side and there is nothing unusual for January and February.

b.     Fr. Bob also pointed out the increase in the office phone expense, which was approved by the vestry.

c.     There were no questions from the vestry.

2.     Balance Sheet

a.     The Balance Sheet as of February 28, 2021 was included in the meeting packet.

b.     A suggestion was made that more detail be included in the future.

3.      Changes Made to Balance Sheet Accounts.

a.     Fr. Bob explained the $1450 payment to Arnulfo Gonzalez in February. Gonzalez was hired to trim bushes on the west side of the parking lot but then was assigned additional work to make the grounds look nice. The grounds now look really nice.

b.     Fr. Bob explained that $2200 was received in the Million Meals account in January and February. A parishioner gave $1000 to donate to Texas. A total of $2000 was then given to the Houston Food Bank.

4.     It was moved, seconded and passed to approve the Financial Report, subject to audit.

VII.         Women’s Ministry Report. (Included in packet.)

1.     The Report was included in the packet.

a.     Jo Laslo added that the $65 from Sunshine Acres was lower than usual but this was because they have been closed a lot due to the pandemic so their income is down.

2.     Jo also said that they are looking for ideas for Easter ministry.

3.     The Rummage Sale is set for April 23-24.

VIII.      Social Media Report. (Included in packet)

1.     Discussion of the fact that the church’s online presence during the pandemic made a huge difference in reaching people and has drawn people to the church.

2.     Jo Laslo and Catherine Schuyler will be meeting to address standards for the Facebook page.

IX.           Junior Warden Report: Pat Mack

1.     A locksmith will be changing the door handle on the parish hall door.

2.     He has been taking care of setting up and taking down chairs for Sunday parking lot services.

3.     Keeping everything running.

X.             Senior Warden Report: Lynn Graff

Lynn gave a special Thank You to Fr. Bob and all who make the Sunday parking lot services happen.

XI.           Rector’s Report.

1.     Parochial Report, sent by email prior to meeting.

a.     Fr. Bob discussed the report, including the need for the vestry to discuss Racial Justice and Reconciliation.

b.    Changes to the report were discussed and the report will be amended as follows:

1.     Radio streaming will be added.

2.     Financial information in the report will be reconciled with the Treasurer’s Report and Balance Sheet.

3.     Peg will provide additional information about outreach.

4.     Typo on page 3 will be corrected.

c.     Lynn stated that Fr. Bob did a great job on the report. It was moved, seconded and passed that the Parochial Report is approved with the suggested changes.

2.     It was reported that attendance at the Sunday parking lot services has been good. Attendance was 60 last Sunday and 79 the Sunday before that. Discussion of holding some Holy Week Services inside. Discussion of holding inside services in the future. Fr. Bob will be asking the diocese about policy changes due to vaccinations.

3.     Benefits for clergy and staff. Health Insurance Cost document from diocese was sent by email prior to the meeting. Discussion of creating HR policy for benefits offered for clergy and full-time staff. Fr. Bob will ask the diocese to send a copy of the diocese policy. The goal is to create a common policy. This will be discussed at the convention.

4.     Racial reconciliation. Racial Justice and Reconciliation is one of three things the diocese is asking the church to work on. A positive discussion was held regarding possibilities for pursuing this goal. More information will be provided for further discussion.

5.     Discussion of using the church as a vaccination site with positive response from the vestry.

XII.         Open Items.

1.     Diocesan Proposal for Solar Power. Heidi has just received the information about the proposal. Fr. Bob will check into having people come in to give more info.

2.     Planning.

a.     Help with vaccinations. Appreciation was expressed for Heidi’s work helping people, 12 so far, get vaccinations. Also, Pat Mack has volunteered to drive people to vaccination appointments.

b.     Transition. Suggestions were made for increased church activities. Lynn recommended starting with small steps. Some things can be tried for Easter.

c.     Touch and calling. Discussion of ideas for keeping in touch with people who are part of the congregation, including finding ways to ask people the best way to keep in touch with them. Fr. Bob and Lynn will make a recommendation.

d.     Discussion of physical outreach and creating events and options was deferred, with the focus to be on the first three planning items for now. However, it was pointed out that having a vaccination site at the church could be considered  creating an event.

XIII.      Chile Garden Update.

People are working. Blue corn is sprouting. Chile starter plants are going, the hothouse is working fine. Using Native American methods and organic method to get rid of Bermuda grass.

XIV.       Calendar. Included in packet.

XV.         Vestry contact for the month is Heidi Kinney.

XVI.       The meeting was adjourned.

 

Next meeting April 13, 2021

 
 

 

 

 

Announcements
Many thanks to all of those people who helped with the Holy Week and Easter Services. So many
people helped me that I cannot thank everyone individually. Please know how much I appreciate your
help. Without you, it would not have been possible. Father Bob


Heidi Kinney is the Vestry contact this month. You may call her at 630-605-4922.

If you are having difficulty signing up for a Covid-19 vaccine appointment due to internet access or
computer issues, please call Linda O in the Church office.

ECW has decided to hold a Spring Rummage Sale April 23 and 24. Small items may be dropped off now
during office hours, but large items will need to wait until closer to the sale date. Mark items as Rummage Sale.

Aluminum cans and clear plastic bottles recycling may be brought to the Parish House and left in
designated bins in the garage.

Suggested donations for the Food Bank are canned vegetables, instant potatoes, rice

Compline and morning prayer will be offered during the week through ZOOM. Call or email me at
This email address is being protected from spambots. You need JavaScript enabled to view it. to sign-up.

Monday, April 12 at 11:00 a.m. will be a meeting of the Finance Committee via Zoom.


Tuesday, April 13 at 1:00 p.m. is Spiritually Workshop in the Parish Hall; at 7:00 p.m. Vestry will
meet via Zoom.


An in-person study of the book The Five People You Meet in Heaven by Mitch Albom will continue at
2:00 p.m. on Thursday in the Parish Hall.


Friday, April 16 at 10:00 a.m. Book Club will meet via Zoom.

Announcements

 

Sunday, March 28 Rite II service will start at 11:00 a.m. in the Church parking lot.

 

During Easter Week all inside the church services require reservations. Please contact the office to reserve your attendance.

 

As we celebrate Good Friday this week, I encourage you to make a financial gift to the Diocese of Jerusalem and the Middle East. You may make a check out to Transfiguration with the words “Good Friday Offering” on the memo line or visit: www.episcopalchurch.org/goodfridayoffering.

 

Heidi Kinney is the Vestry contact this month. You may reach her at 630-605-4922.

 

If you are having difficulty signing up for a Covid-19 vaccine appointment due to internet access or computer issues, please call Linda O in the church office and she can help coordinate a volunteer to assist you. We also have volunteers to give rides to appointments.

 

ECW has decided to hold a Spring Rummage Sale April 23 and 24. Small items may be dropped off  now during office hours, but large items will need to wait until closer to the sale date. Please have all contributions marked as Rummage Sale.

 

 

Aluminum cans and clear plastic recycling may be brought to the Parish House and left in designated bins in the garage.

 

Suggested donations next week for the Food Bank are canned fruit, puddings, gelatin.

 

Upcoming Events

 

Compline and morning prayer will be offered during the week through ZOOM. Call or email me at This email address is being protected from spambots. You need JavaScript enabled to view it. to sign-up. 

 

Tuesday, March 30 at 1:00 p.m. is Spiritually Workshop in the Parish Hall.

An in-person study of the book The Five People You Meet in Heaven by Mitch Albom will continue at 2:00 p.m. on Thursday in the Parish Hall.

 

We ask your prayers for those in our Prayer Circle, others whose names we do not know and for the following who have requested prayers:

 

 

Clint

Nori

Mary Ann

Bobbie

Len

Carolyn

Tim

Del

Allen

Rene

Bill

Frances

Ruby

Kim

Michael

Amy

Robbie

Koerner Family

Nathan

Shirley

Marge

Susan

Catherine

Peter

Doug

Mari

Pam

Tarod

Patricia

Robin & Nate

Cherie

George

Nancy

Dan

Casie

Ken & Lydia

Patty

Todd

Roy

Danny

Gregg

Hartford Family

Kristen

Norma

Harry

John

Jim

Bert & Tiffany

Liz

Sara

Randy

Andrew

Carol

Chet & Margie

Beth

Shona

Brion

Miriam

Arlo

Jerry&LeAnn

 

Prayer Circle names will remain on the list for at least a month. Please call the office

at 480-986-1145 or record on the sheet additions or deletions, noting those who

should remain on. Thank you for understanding when names are removed.

 

Next Weeks ReadingsApril 4, 2021Easter Sunday

     Acts 4:32-35 – 1 John 1:1-2:2 - John 20:19-31 - Psalm 133

 

The Reverend Bob Saik, Rector  480-980-1981 This email address is being protected from spambots. You need JavaScript enabled to view it.

Mr. Gary Quamme, Music Director This email address is being protected from spambots. You need JavaScript enabled to view it.    

Ms. Debbi Bloom, Treasurer

Ms. Linda Ostmeyer, Office Manager 480-986-1145 This email address is being protected from spambots. You need JavaScript enabled to view it.

Office Hours: Mon-Thurs 8:00 a.m.-Noon   www.transfiguration-mesa.org

 

Vestry Members

 

Lynn Graff-Senior Warden   Pat Mack-Junior Warden   Diane Klock,-Clerk

  Jo Laslo, Catherine Schuyler, Heidi Kinney, Ellen Jackelen, Bill Paleck,

Barbara Press, Bob Wilk, Peg Wier, Caryll Prokosch

 

 

 

  Episcopal Church of Transfiguration Mesa, AZ

Meeting Minutes

January 12, 2021

 

  1. Call to Order

The meeting was called to Order by Fr. Bob Saik. A quorum was present.

  1. Roll call

The following vestry members were in attendance: Heidi Kinney, Catherine Schuyler, Barbara Press, Bob Wilk, Pam Mack, and Jo Laslo. Also, in attendance were Bob Saik, Rector, Lynn Graff, Senior Warden and Pat Mack, Junior Warden. The meeting was conducted via Zoom.

  • Minutes of November Meeting: It was moved seconded and passed that the December minutes be approved.
  1. Financial Report
    1. The included financial report is the final report for 2020.
    2. The report, which was included in the meeting packet, was discussed.
    3. Our income exceeded our expenses for the year.
    4. Our investments are doing well.
    5. The budget for next year has an expected negative balance.
    6. It was moved, seconded, and passed to revise the budget to cover increased phone expenses. The office phone budget will be $4,200 for 2021.
    7. An official audit statement has been received. The audit was clean.
    8. Two areas in the financial report will be revised in 2021.
  2. Women’s Ministry Report: (Included in packet) Jo Laslo added the following orally.
    1. Meetings continued and ECW had a successful rummage sale despite COVID.
    2. A spring rummage sale is being planned.
  3. Junior Warden Report:
    1. During the month the following tasks were completed by Pat Mack: Monthly septic maintenance, spraying for bugs, repair of mail box , set up for outdoor services, installation of toilet parts, storing of Christmas wreaths.
    2. Walt Devonshire and Pat Mack will fix the Parish House security door.
    3. Pat Mack explained his decision in hiring a landscaping contractor.
    4. Pat Mack agreed to continue as Junior Warden
  • Senor Warden Report: Lynn Graff
    1. Lynn Graff will be familiarizing herself on how financial reports are handled.
    2. In her capacity as Senior Warden Lynn Graff attends church events.
  • Social Media Report: Included in the packet
    1. Bob discussed the importance of Social Media. He also went over analytics from our various platforms.
    2. Bob discussed three Facebook posts that have been controversial.
    3. He requested that a policy for posting be adopted or the appointment of an overarching person to monitor the sitess be made.
    4. Jo Laslo and Catherine agreed to work on social media policy.
  1. Rectors Report: Bob Saik
    1. The annual clergy retreat is upcoming
    2. People have been excited about the outdoor services. Vestry wants these services to continue.
    3. Our annual meeting will be held outside on January 24th. To be official 25 people need to attend.. Prepackaged snack will be provided.
    4. Building lay leadership is a priority.
    5. The following outgoing vestry members were thanked for their service. Pat Gutsch, Barbara Turner, and Pam Mack.
    6. A vestry retreat will be held in person on February 13th.It will replace the regular vestry meeting.
  2. Outreach Report: In packet
  3. Calendar: In packet
  • Chile Farm Report: Lynn Graff
    1. The chile board met.
    2. Chile starts are in the green house.
    3. Plans for new year have been made.
    4. Blue corn for seed is being grown.
    5. The sale of blue cornmeal is an income source.
    6. Irrigation issues hopefully will be resolved with the installation of a flood system in Field 1.
  • Vestry Contact is Bob Wilk
  • The meeting was adjourned.

 

NOTICE THE FINANCIAL REPORT WAS NOT APPROVED.

 

 

 

 

Heidi Kinney is the Vestry contact this month. You may reach her at 630-605-4922.

 

If you are having difficulty signing up for a Covid-19 vaccine appointment due to internet access or computer issues, please call Linda O in the church office and she can help coordinate a volunteer to assist you. We also have volunteers who are willing to give rides to vaccination appointments.

 

ECW has decided to hold a Spring Rummage Sale April 23 and 24. Small items may be dropped off  now during office hours, but large items will need to wait until closer to the sale date. Please have all contributions marked as Rummage Sale.

 

The Diocese is conducting an analysis of its communications ministry, and wants to hear from as many of its members as possible. Responses to the online survey, developed by our consultants at Canticle Communications, will help to shape a report and recommendations to Bishop Reddall. Please complete the survey ( https://canticle.wufoo.com/forms/m1o14bhh0lyr436/ ), which will require approximately 10 to 15 minutes, by March 26th.

 

Aluminum cans and clear plastic recycling may be brought to the Parish House and left in designated bins in the garage.

 

Suggested donations next week for the Food Bank are canned vegetables, instant potatoes, rice.

 

Compline and morning prayer will be offered during the week through ZOOM. Call or email me at This email address is being protected from spambots. You need JavaScript enabled to view it. to sign-up. 

 

Tuesday, March 23 at 10:00 a.m. we continue our discussion of the book  Love is the Way by Michael Curry. Please use the compline Zoom Link.

 

Tuesday, March 23 at 1:00 p.m. is Spiritually Workshop in the Parish Hall.

 

Thursday, March 25 at 7:00 p.m. we finish our Lenten study using the book The Five People You Meet in Heaven by Mitch Albon. We will meet via Zoom using the same link as Compline and Morning Prayer. An in-person study will also be held at 2:00 p.m. on Thursdays in the Parish Hall. Please contact the office if you need a book. 

 

Friday, March 26 at 1:00 p.m. is a Stations of the Cross Zoom service via Zoom using the Morning Prayer and Compline link.

 

Altar Guild will meet Saturday, March 27 at 10:00 a.m. in the Church.

We ask your prayers for those in our Prayer Circle, others whose names we do not know and for the following who have requested prayers:

 

 

Clint

Nori

Mary Ann

Bobbie

Len

Carolyn

Tim

Del

Allen

Rene

Bill

Frances

Ruby

Kim

Michael

Amy

Robbie

Koerner Family

Nathan

Shirley

Marge

Susan

Catherine

Peter

Doug

Mari

Pam

Tarod

Patricia

Robin & Nate

Cherie

George

Nancy

Dan

Casie

Ken & Lydia

Patty

Todd

Roy

Danny

Gregg

Hartford Family

Kristen

Norma

Harry

John

Jim

Bert & Tiffany

Liz

Sara

Randy

Andrew

Carol

Chet & Margie

Beth

Shona

Brion

Miriam

 

Jerry&LeAnn

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